Argo | Expense Plus - How to render accounts and close the corporate card invoice

📃 Information: The accounting of the corporate credit card is available to customers who have the Expense Plus and the closing of the invoice must be done monthly, after your company import the invoice.

To close the corporate card invoice in Argo, follow the steps below:

1. Access Argo;

2. Click on Expense:

3. Click on Closing:

4. Select the user and click on Select; 

5. Enter the Reason and Debit company data and click on Proceed;  

6. Click on New invoice;

7. Select the card and the desired period and click on Search;

8.  Select all the desired expenses and click on Click to add;

✅ Tip! If you have an expense where part of the amount is a personal expense and part of the amount is a corporate expense, you can split this expense into two, so that you can detail one expense as "Return" and the other as "Reimbursable". Check out more information in How to split a corporate card expense.

9. At this point, the expenses that still need to be detailed are highlighted in red. Click on the Edit button:

⛔ Alert! The expense exclusion is an irreversible action and it will no longer appear on the invoice. This will result in a discrepancy in the financial reconciliation of your account and card invoice.

10. Select the Expense and click on Send a receipt to attach the receipt of this expense; 

11. Check or uncheck the “Refundable” or “Verified” options as needed;

📃 How does it work?

Usually the invoice of the corporate card is paid by the company. If you have any personal expenses on the invoice, not provided for in your company’s expense policy, check the "Refundable" option to indicate at closing the amount to be returned to your company.

If the payment of the card is made by you, it is necessary to select the option "Refundable" in all corporate expenses, keeping personal expenses without marking the options "Refundable" and "Verified".

12. Click on Save to finish editing this expense; 

13. Repeat the process for the other corporate expenses highlighted in red;

⚠️ Important! It is only possible to send for approval if all the expenses on the card's invoice have been added and detailed in this Invoice closing O.S.

14. After editing all the expenses, click on Send for approval;

✅ Tip! You can also Save and close the corporate card invoice at another time.

15. Select the Authorizer and click on Conclude.

📃 Information: After sending your expenses for approval, the status of the O.S. will change to "Awaiting Approval". Only after approval will your request be forwarded to Finance to write off a return or to reimburse, when applicable. 