The purpose of an expense advance payment is to prepay planned expenses so that the employee does not have to pay for them out of his or her own pocket.
It is possible to request an expense advance payment for travel and also for external activities that do not involve travel requests with tickets, accommodation, etc.
| ⚠️ Important! We recommend that the Advance payment request be made separately from travel requests, so that the approval flow occurs independently. This is because, when requesting the advance together with a travel request, if the approver needs to reject the advance payment, all the other items in the request will also be rejected. |
To request an advance payment, follow the steps below:
1. Access Argo;
2. Click on Advance Payment;
3. At the top of the screen, indicate the Applicant and the Traveler(s) and click on Include;
4. Indicate whether it is a "Domestic" or "International" travel, fill in the Reason, Debit company and Debit Cost Center according to the travel policy of your company and click on Proceed;
5. Enter the planned expenses of your travel or external activity and click on the Add button:
| 📃 Information: the items shown in the Expense field depend on the setting used by your company: it can be a single advance item or a list of all possible expenses, each with its own limit according to the travel policy of your company. |
6. Click on Shpping cart located at the top right of the screen;
7. Check the total of the planned expenses and click on Conclude;
8. Check the Reason, Debit company and Debit Cost Center filled in at the beginning of the request and click on Proceed;
9. Select the Authorizer if your company has an approval flow and click on Make the request.
| 📃 Information: after your request has been approved, it will go to the "Awaiting for approval" status. In this case, only after approval will your request be forwarded to Finance for payment. After payment, the request will remain in the "Awaiting Launch" status until the employee renders the accounts. Check out more information in How to render accounts for an advance payment. |
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